Various levels of access can be applied to sites & pages.
We recommend that all Internet management team members be made application administrators of the Pages application, so they can assist with any changes within it.
Content creators can be given rights to create sites and manage them on top of this as necessary.
Any responsible user can be given the right to edit individual pages (rather than them all) if this fits your use case.
Levels of Access
1. Application administrator - Highest level access overall - Can create, edit, delete all sites, update permissions on them and give other users the power to create sites.
2. Create 'Site' rights - A user/role/group given the ability to create sites by those in 1.
3. Those with 'Manage Site' permissions - The highest level of access to a site - Can add new pages to the site they have this permission for, change its URL, edit all pages in it and update permissions per page. Can also delete pages within the site or the site itself. Given these rights by users in 1 or 2.
4. Responsible User - Given extra permissions by users in 1, 2 or 3. They can create edit or delete pages within a site for which they have extra permissions.
5. End user - Only has view rights to pages in a site as determined by users in 1, 2 or 3.
How to apply each level
1. A sysadmin can navigate to Applications > Admin > System > Administrators and select the 'Pages' application to add new administrators to it. New administrators should be trusted individuals who know how to use the Pages application appropriately.
2. Application administrators can head to Applications > Admin > Pages, and select the Permissions tab to grant users/roles/groups the ability to create Sites. These should be trusted individuals who know how to use the Pages application appropriately.
3. Application administrators can access the admin side of Pages to delegate 'manage' responsibilities as needed, using the 'edit' button in line with each site.
Once a user can manage a site, they can do anything to its properties, add or delete pages within it, edit permissions on each page, edit who can manage it (from the front end within the site itself), as well as edit all pages as they see fit.
Users with 'manage site' permissions will see the pencil and cog icons in the bottom left of all pages they have this for.
The pencil allows them to edit the page, and the cog leads to the page properties area.
Only trusted users who know how Pages work and can effectively manage them should be placed here per site.
A user with 'manage site' permissions can then control others with 'manage' rights without needing the administrators set in 1. as they can change this from the front end of Pages in the site properties:
4. Users can be given extra responsibility to edit pages within a site by administrators set in 1. or those with 'manage' rights to that site as set in 3.
From the font end of pages, click the 3 dots on the site you want to update permissions for, then click 'view list of pages'
This opens the properties of the site and any pages within it.
Click the '3' dots in line with the page you wish to update permissions for and select 'Page properties'
Here, the view & edit permissions already set on the page when it was created will be shown.
Add in any further user/roles/groups you want to additionally be able to edit and give them this permission, saving to apply.
A user with 'add/edit' rights will see the pencil and cog icons in the bottom left of all pages they have this for.
The pencil allows them to edit the page, and the cog leads to the page properties area.
This means a user with add/edit rights to a page can change its properties, including deletion, so ensure these users are trained in how to use Pages.
5. The user with the fewest rights, who can only 'view' content.
They won't see the pencil or cog icon on any pages, so cannot make edits or delete anything.
Generally, 'All registered' can be entered into the permissions per page with 'view' rights only.
Then, other roles/groups are given higher-level rights to effectively manage the site, and pages and content within them over time.
Restrict or give the view permissions as your team sees fit across all your pages.
Who can delete in Pages?
Any user/role/group with 'manage site' or 'add/edit' permissions will be able to delete either a whole site (and all its pages or just pages that they have this permission for, respectively.
'View' page permissions only:
- Users can access the Page URL and interact with its components, but they cannot edit (or delete) the page and do not see the pencil or cog icons on it.
'View' & 'Add/Edit':
- A user can see the pencil and cog icon on pages where they have these permissions and edit the properties of these pages - through this access, they will see the option to delete any pages they have the 'add/edit' rights for, but not the whole site.
'Manage site' permission:
- A user will see the pencil and cog icon on any of the site pages and, crucially, be able to navigate to site properties where they can delete the whole site.
