Email address for a user account.
Email address is a mandatory field when creating a user in Claromentis because it provides integral functionality within the system, in addition to in-system notifications.
Here is the list of modules and functionality where email is triggered from the system.
| App/Module | Function |
| Login | Password recovery and reminder. |
| Calendar | Sending event info with .ics file attached, initial invitation with .ics file. |
| Digital Assets | Option to ask for uploader for uncompressed video. |
| Core | License alert. |
| Compliance | Sending compliance emails to the users. |
| Documents | Document workflow. |
| Events | Invitation emails, registration confirmation. |
| Holiday planner | Download holiday events containing *ics attachment. |
| HR | Some notifications, reminders and HR login reset. |
| Infocapture | Notifications, and responses when using POP/IMAP mail processor for issues/notes |
| People | User account frozen notification. |
| Gravatar | Randomly generated gravatar user profile picture (if configured) |
| Project | Project update digest |
| Reports | Scheduled reports containing CSV file |
| Announcements | Send email to targeted users |
| Communication | Copy to email, and mail digest. |
In addition, any custom modules that use ClaMailMessage::Send()
FAQs
Does Claromentis require a unique email address per user account?
Claromentis can be configured to allow multiple users to share the same email address.
However, each user must have a unique username. This means that when an email is triggered by any of the users, it will be sent to the shared email address.
Example common use case: retail-unit-1@companyname.com
How about password recovery?
if a shared email address is used, the username will be required for the forgotten password feature.
