Introduction
This article will provide an overview of the Courses (e-learning) application that can be found within our main Learning application.
We will cover the following areas:
Please make sure to read our guide on the Admin side of the Courses application for all available configuration options here.
Front-end of courses
Head to Application > Learning > Courses:
On the landing page of the Courses application, you will see all existing Courses and have the options to view: (1) All Courses, (2) All Modules, and (3) Reports:
- All Courses: A summary of all existing Courses. You can view courses according to their current status or category using the filter.
- All Modules: A breakdown of all of the modules that exist within various courses. You can view modules based on their current status using the status filter.
- Reports: All Course Activity Reports and Module Reports containing course records of all users.
Please note: Users will only be able to view Courses, Modules, and Reports they have permissions for.
Creating a course
With the correct permissions, you will see the option to create a Course.
Reminder: If you do not see the options, please check with your administrator that you have the permission needed to do so.
Adding a course
When adding a Course, there will be a series of Course Details to fill out:
- Title: The name of the course.
- Description: A short description/overview of the course.
- Category: The channel the course will be nested in.
- Upload icon: An image for the course.
- Prerequisite: A short description of the course/module that must be completed prior to the course.
- Syllabus/Summary: A body of text that will be seen in the preview of your course.
- Tags: Relevant tags to enable search via the tag cloud.
- Training Record: An option to record the course in users' training record
- Notification: An option to send a notification to select users when the course is set to Live.
- Status: The current status of the course. Users will only be able to access and interact with courses that are set to Live.
Course permissions
Before publishing your course, navigate to Permissions and define different types of permission by user Roles & Groups.
The permission options are as follows:
- Can Enrol: User(s) have the option to enrol in courses.
- Mandatory to Enrol: User(s) will be required to enrol in courses.
- View Audit: User(s) can view the audit logs containing course data and also export the audit to CSV.
- Receive Notification upon Course Completion: User(s) can receive notifications for when the course is completed.
- Review Draft: User(s) can access and review courses in Draft status.
- Edit: User(s) can any edit existing course content and details.
- Delete: User(s) can delete any existing course.
Reminder: All default course permissions can be set via the admin side of the application and will automatically be filled out for any new course. Permissions for each course can be further modified via the front-end of the application by editing each.
When heading to Advanced, there are some additional settings that can be configured.
- Expected duration: Estimated time that will be needed to complete the course.
- Rule(s): Prerequisite course(s) user(s) must complete prior to starting the course.
- Course Owner: User who has main ownership/rights to the course.
- Course Validity: The timeframe of how long the course will be valid for before user(s) are required to re-take the course.
Please note: If users do not complete the course before the validity date, a daily notification will be triggered after the deadline as a reminder.
Creating a module
With the correct permissions, you will see the option to create a Module via two methods.
(1) Course landing page:
(2) Within the Course itself via Manage module:
Reminder: If you do not see the options, please check with your administrator that you have the permission needed to do so.
Adding a module
When adding a Module, there will be a series of Module Details to fill out:
- Title: The name of the module.
- Type: An option to select make the module an assessment.
- Description: A short description/overview of the module.
- Upload icon: An image for the module.
- Note/Reference: A body of text that will be seen in the preview of your module.
- Duration: Estimated length of module material (i.e. training video).
- Module Length: Estimated time that will be needed to complete the module.
- Learning Material: The most important factor where the learning content is uploaded.
- Status: The current status of the module. Users will only be able to access and interact with modules that are set to Live.
For more information on Module (Learning Material) asset type, check out our guide here.
Module tutors
When heading to Tutors, there is an optional feature to add tutor(s) for the module.
Tutors, simply put, are users that module-takers can reach out to based on the expertise related to the module.
Before publishing your module, navigate to Permissions and define different types of permission by user Roles & Groups.
The permission options are as follows:
- View Only: User(s) can only view modules.
- Can Complete: User(s) can view and complete modules.
- Review Draft: User(s) can access and review modules in Draft status.
- View Statistics: User(s) can view module statistics containing user data.
- Edit: User(s) can any edit existing module content and details.
- Delete: User(s) can delete any existing module.
Reminder: All default module permissions can be set via the admin side of the application. Permissions for each module can be configured via the front-end of the application.
Advanced module settings
When heading to Advanced, there are some additional settings that can be configured.
- Email Reminder: A reminder email will be triggered if the user(s) has not yet completed the module within the designated time ('0' will turn off reminders).
- Module Validity: The timeframe of how long the module will be valid for before user(s) are required to re-take the module.
- Advanced Rule: Prerequisite module(s) user(s) must complete prior to starting the module.
