This guide shows how to update permissions on Folders and Documents from the front end.

For more information on the permissions themselves and what each means, see our guide here.

Reminder ⚠️

If a user/group/role is not appearing as selectable in a subfolder or document permissions when you are editing them, it is likely they have not been predetermined in the parent folder permissions or were left out at some point in the folder levels above the one being modified.

In these situations check the folder permissions of levels higher in the directory to highlight where the lack of definition for your desired user/role/group starts and rectify this by adding them in.

They will become available for selection in the lower levels following this.

Assigning permissions in the front end

Users that can alter folder or document permissions on the front end are those with the 'edit permissions' ability to content.

The 'edit permissions' right can only be given or taken away by an application administrator of Documents on the admin side.

Those with the ability to change permissions can follow the steps below to do so.

Folder

Go to Applications > Documents

• Navigate to your chosen folder.
• However on the far right in line with your chosen folder, a 3-dot menu will appear, click on this to bring up the options.
• Click on 'View/Edit Permissions':

• A pop-up will appear where you can now change/assign permissions

• Once complete, click 'Apply permissions' to save, and be returned to the directory.
• A green pop-up will appear in the top right corner confirming that permissions have been updated.

Document

Go to Applications > Documents

• Navigate to your chosen document.
• However on the far right in line with your chosen document, a 3-dot menu will appear, click on this to bring up the options.
• Click on 'View/Edit Permissions':

• A pop-up will appear where you can now change/assign permissions.

• When complete, click 'Apply permissions' to save and be returned to the directory.
• A green pop-up will appear in the top right corner confirming that permissions have been updated.