People administrators on your site can manage all user profiles from the admin side of the People application.
As People administrators can see all user information and make edits to this, they should be trusted individuals and trained on how to use the application.
Extra administrator functions are available from this side of the application to support this which are covered in this guide.
Admin side overview
Head to Applications > Admin > People.
The landing page will appear, and all its functions are explained below.
1. User license statistics (v9.8.1+)
Displays the current license limits and the number of active accounts.
Allows People administrators to effectively manage the user base and ensure there are always licenses available for new accounts.
2. The Users tab
When in this tab, all active user profiles will be listed.
Profiles can be opened by clicking on their full name, and the fields set to show to an administrator can be edited.
The advanced search can be used to locate profiles, but most importantly, to see blocked accounts.
The fields that appear on user profiles to administrators and the advanced search can be changed in the Configure profile fields area.
Check out our guide for more information.
3. Power Users tab
Any power users who have been set up will be listed here, and with the rights they have been given.
This is an optional feature; our guide for assigning power users has more details.
4. Roles & Groups tab
Roles and Groups are used to ringfence users and are placed in permissions boxes across Intranet applications to give members abilities within those areas.
Click into each tab to see the current Roles or Groups in existence on the site.
More is explained in our guide.
5. Password policy tab
An administrator can alter the rules about passwords that can be set in the Intranet.
More information in our guide.
Please note: This password policy only applies to local accounts whose password is controlled in Claromentis (Synced and SSO accounts have this controlled outside the Intranet)
On the left-hand side are more tabs that allow administrators to perform extra functions.
Add a new user
Manually add one new local user.
Minimum required fields are username, first name, last name, email, and password.
Export users
Export user information to fulfil various use cases, e.g. I want to know who has their 'address' field filled out and what this is, or I want a list of all blocked and active users.
Add/Update from CSV file
Import a CSV file to update user profile information en masse, or create new local accounts in bulk.
General Configuration
Various tools to change how the People application behaves.
Configure user profile fields
Create new profile fields or change those that are already appearing across People areas.
Configure Skills
Set up skills for users to attribute to their profiles.
