How to use the Policy Manager Admin

The Policy Manager Admin panel has a variety of configuration options.

 

Policy Permissions

This section allows for users to adjust the permissions for any pre existing policy.

To change permissions for a certain policy, select the key icon to the right of the desired policy.

 

Categories

 

The categories section allows for users to create new categories for structuring your polices and to enhance searching functionality.

When you add a new category it is also possible to define the permission of who can view this and and add polices to the category.

 

If needed and if there any other categories already, it is possible to define a parent category at this time, turning this into a subcategory for even more granular categorisation.

 

Types

Allows for further filtering and sorting of your policies. Though unlike categories there are no permissions to be given based on newly created types

 

Status Details

The status details section allows for the creation of new status to be added to your newly created polices allowing for an approval workflow.

 

 

By default only the draft and distributon status exist, but it is possible to add up to two status between these and another two after distribution.

The intention of the status is to create an approval process and an archiving process respectively.

Each status must be checked then a name provided as well as a rights label (How this status will look when giving permissions). You can also add a default duration for the status meaning that when moved to said status a reminder will be sent to consider updating the status when reaching the time specified.

 

Default Policy Permissions

These enable you to define the standard permissions for all future policies you create.

Whatever you define the permissions to be here will then be set automatically upon creating a new policy. Although it is possible after setting the default permissions, to change the individual permissions of each policy. The intention here is just to create a standard and change them as needed depending on the nature of future policies.

As mentioned and new status you have added to the status details will now show when looking at the policy permissions (Except for the final 'archived' status) allowing for specifc users to interact with the policy at the relevant stage.

 

 

User Report Permissions

Any users specified in the permissions field allows for users to have access to the reports aspect of Policy Manager from the front end of the system.

Policy Manager Reports allow you to run a report on all users and if the have accepted the relevant polices. You can filter what you wish to report with the results showing below:

 

 

Settings

The final option within the admin panel allows for users to adjust some features related to visibilty and accessability of the Policy Manager.

This includes setting a default policy reference pattern allowing for all your policies to follow the same reference without having to retype it on each policy.

Defining how many policies are listed per page on the front end of Policy Manager. 

The final option is to enable minor edits to policies. With this not selected any changes you need to make to a policy will create a new version meaning all users who have accepted the policy will have to accept it again. This option is incredibly useful to adjust any spelling mistakes as it will allow you to make small changes without creating a new version of the policy.

This is especially important as accepting a policy can be a legal requirement, so making edits beyond rectifying spelling errors should require a new version to be published.

 

Last modified on 24 August 2020 by Hannah Door
Created on 9 November 2018 by Michael Hassman

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